Managing working time in retail chains involves daily challenges: changing schedules, shift work, employee turnover, multiple locations, and the need to respond quickly to staffing shortages. Our workforce planning and time tracking system for retail chains automates key processes, organizes data, and provides full control over working time—regardless of the number of stores and employees.
Thanks to centralized management, automated reporting, and stable 24/7 operation, the system supports store managers, employees, and chain owners, effectively reducing costs and eliminating errors.
Benefits
Why implement our system in retail chains?
Retail chain owners
and management- Real reduction of labor costs through better planning and working time control
- Centralized working time management across all stores, without information chaos
- Current and historical reports for the entire network, ready for analysis and business decisions
- Secure working time tracking compliant with regulations, protecting the company from risk
- A scalable system for retail chains that grows with the business
Managers
and store managers- Fast and flexible workforce scheduling in stores, even with frequent changes and absences
- Full control over team working time in every location from a single system
- Automatic reports on working time, overtime, and absences—without manual calculations
- Instant insight into employee availability, making it easier to respond to staffing shortages
- Less administration, more time for sales and customer service
Employees
- Continuous access to work schedules and working time records, also outside the store
- Transparent and fair settlement of working hours and overtime
- Fast and intuitive system usage, without paper lists or manual records
- Fewer misunderstandings regarding schedules and compensation
- Greater sense of stability and trust in the employer
A system designed
for the retail industry
Our system performs perfectly in retail chain environments, where flexibility, speed, and full control over labor costs are essential. Its modular structure, integrations with other systems, and the ability to adapt to the specifics of stores ensure fast and secure implementation
without operational downtime.
FAQ
Key questions
Harmony365 supports managers in planning staffing levels based on actual customer traffic and sales. The system analyzes store operational data and indicates the recommended number of employees for each shift, especially during peak hours.
As a result, retail chains can better align schedules with real needs, without overloading teams or facing staff shortages.
Yes. The structure of Harmony365 allows management of multiple locations
within a hierarchical structure, giving headquarters and managers a clear overview of the entire retail network and individual stores. The system also enables flexible assignment and transfer of employees between stores, depending on current operational needs.During periods of increased staffing demand, Harmony365 also allows handling agency workers, planning their work in schedules, and settling working time without additional administration. This makes it easier to respond to seasonality and changes in customer traffic without losing control over labor costs.
Yes. Harmony365 enables measuring KPIs based on the relationship between planned revenue and labor costs. The system compares planned store revenue with labor costs resulting from work schedules, allowing you to assess the efficiency of planned staffing.
As a result, managers and headquarters can compare KPIs across stores, analyze the impact of staffing decisions on labor costs, and optimize schedules
based on concrete data, rather than intuition.
SEE HOW OUR SYSTEM PERFORMS IN YOUR ORGANIZATION
Magdalena Jakubowska
Workforce Time Optimization Consultant
During an individual consultation, I analyze your company’s needs
and present possible solutions
