Managing working time in the hospitality industry is one of the biggest operational challenges. Shift work, demand depending on the time of day and week, seasonality, high employee turnover, and multiple locations make manual scheduling and Excel sheets quickly lead to errors and unnecessary costs. Our workforce planning and time tracking system for restaurant chains automates key processes, organizes data, and provides full control over working time - whether in a single restaurant or across an entire network.
Thanks to centralized management, automated reporting, and stable 24/7 operation, the system supports venue managers, employees, and restaurant chain owners, helping them better plan resources and increase business profitability.
Benefits
Why implement our system in restaurant chains?
Restaurant managers and shift supervisors
- Fast and flexible workforce scheduling in hospitality, adapted to actual venue occupancy
- Full control over team working time, even with frequent changes and employee turnover
- Automatic reports on working time, overtime, and absences - without manual calculations
- Real-time insight into employee availability, making it easier to respond to sudden staff shortages
- Less administration, more time to manage the team and guest service quality
Owners and restaurant chain operators
- Real reduction of labor costs through better planning and working time control
- Centralized working time management across all locations from a single system
- Access to current and historical reports for the entire network, supporting business decisions
- Secure working time tracking compliant with applicable regulations, reducing risk
- A scalable system for restaurant chains that grows with the brand
Employees
- Continuous access to work schedules and working time records, also outside the venue
- Transparent settlement of working hours, night shifts, and overtime
- Simple and intuitive system usage, without paper lists or information chaos
- Fewer misunderstandings regarding schedules and compensation
- Greater sense of clear rules and fair work settlement
A system designed
for the hospitality industry
Our system has been designed specifically for the hospitality industry, where speed, flexible scheduling, and real-time labor cost control are essential. Its modular structure, ability to integrate with other systems, and updates without downtime ensure smooth implementation - without disrupting venue operations.
FAQ
Key questions
Harmony365 supports managers in planning staffing levels based on actual guest traffic, number of orders, and peak hours. The system indicates the recommended number of employees for each shift, allowing you to better align schedules with venue workload.
As a result, restaurant chains reduce excess labor hours during slower periods and avoid staff shortages during peak times.
Harmony365 enables detailed reporting of labor costs and working hours for individual locations and shifts. The system allows you to compare planned labor costs with planned revenue, making it easier to measure KPIs and assess staffing efficiency.
Thanks to this data, restaurant chains can optimize schedules, reduce excess labor costs, and make decisions based on data, rather than intuition.
Yes. In Harmony365, you can define variables that impact staffing demand, such as seasonality, promotional days, events, or increased traffic
on weekends. Based on this, the system suggests how many employees should be scheduled at a given location and time.This allows teams to better prepare for increased demand without uncontrolled growth in labor costs.
SEE HOW OUR SYSTEM PERFORMS IN YOUR ORGANIZATION
Magdalena Jakubowska
Workforce Time Optimization Consultant
During an individual consultation, I analyze your company’s needs
and present possible solutions
