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  1. Harmony 365
  2. Function
  3. Planning and scheduling

Workforce planning and time tracking in compliance with regulations

Effective workforce planning and scheduling allows companies to better organize team work, ensure operational continuity, and control costs already at the schedule creation stage. The system supports managers in preparing work schedules by providing the data needed to make accurate HR decisions.

During planning, the system suggests how many employees are needed for a given shift, depending on workload, operational demand, or planned tasks. As a result, the work schedule is aligned with the company’s real needs - without staff shortages or overstaffing.

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Schedules compliant with the Labor Code

Table of contents

In the Harmony 365 system, every schedule can be covered by compliance control, which ensures adherence
to the Polish Labor Code already at the schedule creation stage.

Compliance control is configurable - the client decides on its scope and how it operates. The system can:

  • block the publication of a schedule if it detects violations,
  • or only signal warnings, leaving the decision to the user.

Thanks to this, Harmony 365 adapts to the organization’s internal procedures, different operational models, and the level of control required by the company - regardless of the contract type or working time system used.

This approach significantly reduces the risk of planning errors, facilitates maintaining compliance with regulations, and supports companies in preparing for potential labor inspections and audits.

Flexible work schedules and quick replacements

The system allows easy modification of schedules and quick assignment of replacements in case of leave, sick leave, or other absences. All changes are visible in one place, which makes team management easier and reduces organizational chaos.

Cost and budget control at the scheduling stage

The schedule can display planned labor costs resulting from the work schedule, allowing verification of whether a given plan fits within the defined budget. Managers can compare different scheduling variants and choose the solution best suited to the company’s operational and financial needs.

FAQ

Workforce planning and scheduling

  • The system helps plan the number of employees per shift by suggesting optimal staffing levels based on workload or planned tasks.

  • Yes. The system allows quick editing of the work schedule and the introduction of changes and replacements without the need to create a new schedule from scratch.

  • Yes. Each work schedule presents the planned labor costs, allowing you to assess the impact on the budget before it is approved.

  • Yes. Work schedules are clear and available in one place, which makes communication easier and reduces organizational misunderstandings.

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SEE HOW OUR SYSTEM PERFORMS IN YOUR ORGANIZATION

Magdalena Jakubowska

Workforce Time Optimization Consultant

During an individual consultation, I analyze your company’s needs
and present possible solutions

Schedule an individual consultation